Capture Every Deactivation with Context.

DeactiTrack helps organizations maintain data integrity and audit trails by capturing the who, what, when, and why behind every record deactivation in Microsoft Dataverse. It works quietly in the background, providing visibility into deactivated records and the reasons behind them—so nothing gets lost or forgotten.

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Problem / Risks

Untracked Deactivations

Microsoft Dataverse provides no native way to capture why a record was deactivated or what it contained at that moment. When context disappears, so does your ability to explain, audit, or validate critical business actions.

Risks:

Audit gaps from missing deactivation history
Lost business context behind “mysterious” inactive records
Inability to troubleshoot workflow or data quality issues
No visibility into who deactivated what—and why

Why It Matters to You:

CFO: Reduce compliance exposure and eliminate audit uncertainty
IT Lead: Strengthen data integrity without custom development
Compliance Officer: Maintain complete, defensible audit trails

Quickly answer exactly who deactivated a record, when it happened, and why – with zero investigation, guesswork, OR manual effort!

Solution / Advantages

A Dataverse-native solution that captures every record deactivation with complete context—who did it, when it happened, why it occurred, and what the record contained at that moment. Automated, consistent, always accountable.

Advantages:

Complete deactivation audit trail
Mandatory reason capture for every deactivation
Optional full-field snapshot for historical context
Centralized admin app for review, filtering, and export
Configurable tracking across selected tables and forms
Strengthens compliance and data governance instantly

$1.99 per use with 14-Day Free Trial included!

Key Features

Automatic Tracking

Logs every record deactivation with timestamps and user details

Reason Capture

Prompts users to provide a reason before completing a deactivation

Field Snapshots

Optionally captures all field values at the moment of deactivation for complete visibility

Configurable Setup

Choose which tables to track and which forms to use for each scenario

Admin Insights

Centralized Model-Driven app to view, filter, and export deactivation logs

Secure & Compliant

Keeps your audit trails intact without manual intervention

Why It Matters

Eliminates mystery “missing” records

Supports compliance and audit readiness

Helps identify workflow and data quality issues

Simple to deploy, no code required

How It Works

STEP 1

User deactivates a record > a DeactiTrack pop-up appears prompting for details

STEP 2

User submits a reason > DeactiTrack logs the event and optionally snapshots the record

STEP 3

Admins review logs in the DeactiTrack Admin app to analyze trends or restore context

Integrations

Core ERP data source

Secure, redundant cloud storage

Query and restore archived data

Dashboards and reports from archived data

Use Cases

Audit Readiness

Instantly explain who deactivated a record, when it happened, and why

Compliance Reporting

Maintain defensible deactivation trails for regulated environments

Data Governance

Enforce consistent, accountable record lifecycle management

Root-Cause Analysis

Identify process breakdowns and user behavior patterns tied to deactivations

Operational Transparency

Eliminate “mystery” inactive records across teams and departments

Historical Context Preservation

Retain full record snapshots for future analysis and validation

"For the first time, every deactivation comes with context, not questions."

Video Tutorials

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